Safety Management System

Have you looked at your DOT record or score lately? 

Looking at your DOT record or score is a way you can check your company record for accidents and inspections, as well as look into the details of items such as your roadside inspections. 

Have you received a warning letter from DOT asking you to review your record and improve your overall score? Several of our members have received letters. This is not a letter that you want to get. It is a warning letter that in so many words means that if you do not improve your score, then you may be visited—another way of saying that you may get an audit. 

Hazmat Truck

You may look at your overall record by going to the Safety Management System (SMS) website at this address: http://ai.fmcsa.dot.gov/SMS/Default.aspx. Type in your USDOT number or your company name and your profile will come up after selecting your company. 

From your carrier information page, you can get more detail by either clicking on the “View Complete Measurement Profile” or by clicking on any of the “BASIC” items shown on the left side of the page. Be sure to look under the tab even if it says “Inconclusive.” You will only see information if something has been entered into one of the BASIC items. This is one of those “no news is good news” things. If there is no information under an item, that is great; you have not been written up in that area. 

If there is information in one of the BASIC items, then you can look into even more detail by clicking on “Inspection History Report #” link. This will let you see the actual items that were written up on the inspection. 

Why Should a Motor Carrier Log In to the SMS?
Logging into the SMS provides additional functionality. Motor carriers who log in can view their Cargo-Related and Crash Indicator BASICs measurements and assigned percentiles. In addition to the publicly available BASICs, logged-in users can view additional detailed information on roadside inspections and crashes that are not available to the general public, such as driver names and other carrier-specific details. 

If you need a PIN, please obtain one by following the links on the SMS websites. If you cannot locate your PIN or were never assigned one, please go to the following link and then follow the instructions to request a new one: https://li-public.fmcsa.dot.gov/LIVIEW/pkg_registration.prc_option_decision

Once you complete the PIN registration process, a notification letter with your PIN will be generated and mailed to the address that was submitted on your most recent Form MCS-150. You should receive this letter within two weeks. Assistance with PIN issues can be obtained by calling FMCSA technical support at 1-800-832-5660 during normal business hours. Please note that you need a USDOT Number PIN, not the Docket Number PIN.

If you receive a warning letter from DOT and would like help reviewing the data, then please send me an email or give me a call. I would be happy to help you through the websites and the data. 

Gases and Welding Distributors Association
Michael Dodd Meet the Author
GAWDA’s DOT, Security, OSHA & EPA Consultant Michael Dodd is president of MLD Safety Associates in Poplar Bluff, Missouri. Members can reach him at 573-718-2887 and MLDSafety@hotmail.com.