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The regulations that impact the gases and welding industry are many and varied. For some companies, their financial well-being can be threatened as the cost of doing business gets higher and higher. How much can a small company take before it is driven out of business? How much regulation is necessary? And who are these guys who show up on our doorsteps wanting to know all? Distributors shared their thoughts on being in compliance, a necessary part of doing business today.
DOT Rocks and Rules
“Sometimes I think I’m the training facility for the oilfield companies,” laments Kevin Curbo, president of Texair Welding Supply (Henderson, TX). “These companies require a hazmat on most trucks and haulers, and someone with no driving qualifications can come in here, get trained, and then leave to get $2-3 more per hour and 80 hours a week.” To prevent drivers from jumping ship, Curbo has started using employment contracts.
| “New drivers getting their CDL for the first time will now have to do some very specific training, and lots more hours.”
– Mike Dodd, GAWDA DOT, Security, |
Dave Ungru, president, Koehler Welding Supply (Madison, WI), has accepted the reality that compliance is a part of doing business, and makes sure to keep up with the paperwork and filing everything correctly. “We work hard to be in compliance with all of the regulations and know that doing so is costly.” Ungru builds the extra costs into his delivery fees.
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“We make every effort to be in compliance and are good stewards of this responsibility,” says Scott Chenoweth, president of TWSCO Inc. (Houston, TX). All the more troubling that TWSCO’s trucks are being pulled over on a regular basis. In the first six months of 2008, 27 trucks were pulled over. Chenoweth is proud that no tickets were issued and no trucks were out of service. However, he notes, “It is costing us a lot of time and dollars.” Chenoweth points to this situation as “one of the many reasons I am a member of GAWDA. Compliance manuals, consultant updates and articles form our knowledge base for what is going on in the regulatory arena and how we must comply.”
Also in Houston, United Welding Supplies is having a similar experience. The company has seven trucks running the road, and three are stopped each week. Vice President of Operations Mark Sanders explains, “In a metropolis like Houston, a half hour can mean the difference between getting across town and making a delivery, or catching the afternoon traffic and not making it.” Sanders would like to see more availability of driver training classes.
Dwayne Culver, vice president of administration at Welding & Therapy Service (Louisville, KY), is watching closely how the Hours of Service rule will play out. “With demands of product being what they are, most of the air separation plants in our region are sold out, so every time there’s a hiccup in the supply chain, we have to drive further to procure product.” Currently, Culver uses a plant that fits the 11-hour rule, but it won’t fit the 10-hour rule if it changes, and the run would then be an overnighter. “It seems that every new regulation adds product cost,” he says.
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Larry Sharp, president of Blanks Welding Supply (Fort Worth, TX), makes sure every driver carries a handbook containing the regulations. This handbook is always in the truck with the driver. He also makes sure that new literature is added when there is a change in a regulation, and the drivers are made aware of the change.
“Because we want to be safe, we do whatever we’re supposed to do,” says Michael Higgins, president, Abbott Welding Supply Company (Olean, NY). He resists adversarial relationships, especially with regulatory agencies. “That’s just not a healthy environment for a goal we’re both trying to attain.”
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Responding to FDA
Accu-Air Gases & Equipment (Ventura, CA) Operations Manager Jim Owens says that regulations are a pain but are also good because they help keep everyone safe. “It is one of the few good things out there because they keep me, my family, our customers and employees safe.” Owens points out that Accu-Air has been trying to comply with some of FDA’s upcoming standards, things like color-coding cylinders and securing the fittings on liquid dewars with an anti-tamper device. “I’ve been an operations manager for a long time and it comes natural knowing what needs to be done.” He notes that the company may feel some impact from the cylinder pedigree requirement. “If we start running low on cylinders, I will have to purchase new ones.”
ABCO Welding & Industrial Supply (Waterford, CT) has five medical fill facilities, and a lot of vehicles on the road, including home healthcare vans and trucks making deliveries to hospitals and doctors’ offices. Compliance Manager Paul Chevrette constantly monitors what the regulatory agencies are doing and watches for changes. “There is always something in the works,” he says, “and we’re proactive, rolling out the new requirements as they come out or even before. This provides a comfortable feeling for our customers, knowing their supplier is in compliance and on top of things.” ABCO has tightened up its hiring process for new drivers, and several management people are involved in the interview. Explains Chevrette, “We steer into the good hire and away from the bad, even before the background check is made.”
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Staying Safe with DHS
Trade & Industrial Supply (Lawrenceburg, IN) has trucks on the road in Kentucky, Ohio, Illinois, Tennessee, Michigan and Indiana. President Barry Nanz acknowledges the challenge of different states’ reporting requirements for his security plan. “It consumes a lot of time and money as we’ve had to hire consultants to keep us abreast of the requirements and make sure we are in compliance.” Nanz points out that a checklist and/or a model from DHS as to how to go about putting everything together would be helpful.
Bob Ewing, president, Red Ball Oxygen Company (Shreveport, LA), now has 1.5 full-time employees doing nothing more than helping the company stay up-to-date and in compliance with regulations. In the past year, Red Ball has made significant investments in the area of security, installing video cameras, fencing and lighting to make sure that not only the company is meeting the standards, but that his people, products and facilities are safe. “Any time you shine a light on something, you find chinks in the armor which lead you to take action.”
All Logan Hagan Welding Supply (Statesboro, GA) drivers have taken Highway Watch, a program funded by DHS that uses the skills and “road smarts” of drivers to help protect the nation’s infrastructure and transport of people and goods. Drivers are asked to be alert to and report any possible threats of terrorist attacks on the road, including people making strange moves under bridge overpasses or hauling fertilizer that could make explosives, among others. President Tommy Hagan says, “We try to do better than what’s required,” and while this program seemed like a good idea, in retrospect it had some challenges. “For all practical purposes, the drivers are better off watching for the car that stopped in the road and avoiding accidents. They don’t need to be policemen, they need to be drivers.” Funding for Highway Watch was suspended this past summer.
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Marilyn Dempsey is the compliance officer at Tech Air (Danbury, CT). She points out that since the state of Connecticut added 60 new inspectors since last fall, there has been an increase in the number of on-the-road truck inspections. Dempsey has worked hard to train Tech Air’s drivers, and does a Level 1 inspection for standing down one truck every day. “At Level 1, we can be put out of service for any one of three things: driver, truck and load. So we inspect all three.” The company has seen great improvement in how drivers handle their trucks and their loads. “It’s stuff that drivers just get lackadaisical about. They’re now looking at their loads and their trucks with new eyes.” Dempsey also keeps a score sheet on how the pumpers are doing with their logs. “Whether it’s a pumper, driver or loader, giving ownership and showing them a measurement of how they’re doing has been very successful. It’s no longer, ‘Oh I think Joe knows how to do his job;‘it’s, ‘I know Joe knows how to do his job and look, I can prove it.’”
More than Alphabet Soup
When Cryogas moved to its current facility in Arnold, Maryland, the location was an industrial park zoned for commercial businesses. “The compressed gas business is viewed as hazardous,” says COO Bill Sergent, “and there is still a lot of confusion with fire departments and safety officials about what really is involved in storing compressed gases.” Sergent says he had to jump over a lot of hurdles to convince officials. He explains that the business is often referenced as a “chemical business” for all sorts of ratings, and this is a challenge with insurance and liability. “They come into it with preconceived notions of what our industry is like, and I think they see ‘radioactive material’ written on our foreheads.” Once Sergent educates them, though, they understand.
Wayne Rasmussen, president, Atlas Welding Supply (Berkeley, CA), used to sell medical gases until California required five different licenses and charged $1,500 for each one, rather than the former $1,500 for the one license. “It was not a big enough part of our business to justify paying those fees,” says Rasmussen. He continues to package and wholesale, but no longer does the other three activities. He also acknowledges that the paperwork required to show proof of vehicle inspections is onerous. “I can’t afford to tie up two employees to take a truck to a repair shop.” So Rasmussen went back to what he did when he started at his father’s company at the age of 13, helping truck drivers work on their vehicles. “I personally inspect the vehicles every 90 days, and can do the repairs in half the time it takes my employees to go to the service shop and come back.” He notes that there is far less unexpected maintenance on vehicles now, and they are no longer broken down on the road.
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O.E. Meyer Company (Sandusky, OH) is an ISO-certified company, and as such must follow many internal procedures. “It requires a lot of energy to stay in line with FDA and DOT, and it’s expensive,” says Craig Wood, president of the weld division. “What doesn’t seem like a big deal to the major players in our industry could be an enormous expenditure and out of reach for a smaller independent.” Wood expresses concern about the smaller company’s voice being heard. “No one is in this to hurt anyone, but we’re certainly not here to be legislated out of business.”
“When they did the switchover on the LP cylinders to the new valve style, we all gnashed our teeth a bit, but it really was for our own benefit,” says Dave Teator, president, Ravena Welding Supply (Ravena, NY). “There have to be rules and regulations in place, especially in this business, when you’re riding with families next to you down four- and five-laners.” Teator advises dealing with issues right away and discussing them with employees. “Address them and deal with them. If you’re reading your GAWDA magazine and following your manuals and papers, stay with it. If you have to make phone calls and talk to people, get it done. Address the issue and go for it.”
Gary LeFeld, vice president, Lefeld Welding & Steel Supplies (Coldwater, OH), understands the importance of doing all that is necessary to make sure the company is in compliance, especially for the safety of his employees and customers, along with the company’s liability. And while new regulations add more time and costs to doing business, he admits that he has gotten used to it, which he calls “scary, because we just keep absorbing the costs.” LeFeld asks, “Where to recoup these costs is always a business question that at some point needs to be answered.”
“It doesn’t take me a whole of time to keep up with the regs,” says Ken Darst, vice president, Madco Welding Supply (Mountain View, CA), “as long as I stay on top of everything and don’t wait to deal with new information and new regulations. I don’t want to get bombarded by a year or two year’s worth of new material.” Darst uses GAWDA’s magazine, Welding & Gases Today, the newsletter, GAWDA Connection, and Safety Bulletins to help him stay current.
Ongoing Training
Gary Ramacher, compliance manager at Central McGowan (Saint Cloud, MN), purchases a lot of training materials. “However,” says Ramacher, “the material is broad and deals with more than what we’re involved with.” So he uses only a fraction of the material for his training purposes. To get more specific, Ramacher gets information from Web sites, including GAWDA’s and the federal agencies. He also looks to magazines like Welding & Gases Today for information from the GAWDA consultants.
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“The need for training is strong, but for a small distributorship, the cost can be overwhelming,” says Phil Treadwell, president, Munn Supply (Enid, OK). “Very competent people are needed to train on FDA issues. It’s expensive, as are the self-assessment audits.” Treadwell regularly uses consultants. He also utilizes online training programs, as well as safety videos.
Alex Bryant, president, Weld Direct Corporation (Jacksonville, FL), acknowledges that the requirements for being a DOT-certified driver have reduced the pool of drivers. “It’s also made it more expensive to hire qualified drivers, because the pool is smaller.” Weld Direct maintains a basic driver training program.
On the Right Path
GAWDA’s resources, including access to consultants, articles in Welding & Gases Today, training seminars and online updates are a major benefit of membership, according to everyone interviewed for this article. Russell Strate, president of Strate Welding Supply Company (Buffalo, NY), joined GAWDA “because we needed help keeping ourselves up-to-date and knowing what to expect and what we need to do to make sure we’re in regulatory compliance.” Strate uses a vehicle leasing company that makes sure his vehicles are inspected, the paperwork’s done, and the permits are in place for crossing state lines.
“You have to read everything you can get your hands on and stay current,” advises Ike Spriensma, president, Lake Welding Supply Co. (Muskegon, MI). There is so much movement and so many rumors that you’re not always sure you’re in the right, especially with FDA as they write more regulations. We’re thankful that GAWDA’s out there representing the distributorships and working on our behalf.”
Cad Beale, president, Welders Supply & Equipment Company (Montgomery, AL), relies on GAWDA’s monthly Safety Bulletins, attends GAWDA’s training workshops, and works with compliance manuals online.
Ronald Brower, president, Wayne Oxygen & Welding Supply (Waynesboro, VA), says trying to maintain compliance is pretty much a full-time job, but hiring a compliance officer is hard to justify at his small company. So he does the job, and he relies on GAWDA for help, attending meetings and conventions and calling the consultants when he has questions. “They walk me through and get me headed on the right path.”
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Take Home Tip
In the Midwest, the month of June is called “blitz month.” Larry Greiner, vice president of gas operations at Cee Kay Supply (St. Louis, MO), says that DOT’s goal is to stop 30,000 trucks in a week. Three out of five trucks stopped on the road are his, and he is very cautious about compliance. Every truck contains a three-ring binder that holds the paperwork and materials required for a DOT inspection. Greiner makes it clear that the placement of the materials is very important. At the front of the book, he places a DOT checklist with an index of the seven requirements, i.e., cab cards, insurance, IFTA stickers—in the same order as DOT’s list. “It looks just like theirs,” says Greiner, “and our material is in the order they want. It makes it easier for them when they do an inspection, and it makes them aware that we understand and are trying to comply.” The front of the binder has the company name, unit number, VIN and license plate number. Adds Greiner, “It’s all right there, the driver pulls it out, hands it to the inspector who sees that this book matches this truck. The inspector starts flipping through the pages, and there’s all of our paperwork. He hands it back and says ‘that’s wonderful.’ We’ve had more DOT guys say they wish more drivers did this.”
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